AP / SO Accounts Payable & Sale Order
Vendor payment management and complete sales order system with credit limits and partial shipment
Accounts Payable System
Account Payable
AP data flows automatically from the purchase module.
- Customize: Billing Slip, Payment Voucher, Credit/Debit Notes, WHT Certificate (PND.3 & PND.53)
- Record non-purchase expenses
- Pay full or partial by invoice selection
- Pay by cash, unlimited cheques, credit card, transfer, draft, WHT, discount, FX gain/loss
- Outstanding AP by supplier — summary & detail, custom aging periods
- Billing due-date report for advance payment planning
- Print supplier name on mailing labels and envelopes
- Recode supplier and expense codes anytime
- Search by code or company name with Look-up
- Credit note: offset against original, hold for payment, or cash refund
- Print WHT Certificate (PND.3 and PND.53)
Sale Order System
Sales & Distribution
- Customize documents in 3 formats; Tax Invoices in up to 9 designs
- Mix VAT and VAT-exempt items in one invoice
- Control who may change selling prices
- Accept advance deposits — issue receipt/tax invoice at deposit
- Up to 999 line items per invoice with auto-continuation pages
- Override product name on invoice
- Sell in units different from stock — conversion ratio
- Free-gift items support — shown separately in reports
- See gross profit per invoice immediately after saving
- Multi-level discounts (e.g. 5+3+2%) in one invoice
- Warn when selling below reorder point or cost price
- Specify warehouse per SO line item
- Warn when credit sales or SO exceeds credit limit
- Up to 5-level credit approval workflow
- Partial Shipment — deliver in stages, unlimited times
- Different delivery dates per item within one SO
- Cancel outstanding backorder entirely
- Supports service sales (cash basis)
- Consignment sales via warehouse
- Set quotation as Price List template for recurring billing
- Convert Quotation → SO or Invoice instantly
- Invoice → AR, stock out, VAT record, GL posting — automatic
